Admin Executive


Job description

  • Daily check BOD office’s emails/correspondences and process next needed steps;
  • Manage and arrange travel/ accommodation plan for BOD’s business trips;
  • Provide full support in translating documents and interpretating exchanges (Eng – Vie) for BODs when needed;
  • Take recaps/ memos/ agenda as per BODs request;
  • Closely follow up and update progress of given tasks without BODs supervision;
  • Welcome and provide comprehensive customer service to BOD’s guests and visitors on the GM’ behalf;
  • Transfer BODs directions in writing and verbal to the intended and follow up to ensure sufficient and smooth progress;
  • Daily report in writing and verbal to BODs for requested tasks;
  • Prepare to correspondence writing/responses/reports to the Head as per BODs’ requests;
  • Discreet of handling confidential information and documents;
  • Represent BODs in a professional and congenial manner in person, in telephone conversations and welcoming VIP foreign visitors, partners;
  • Organize and prepare critical presentations and documentations for members of BODs;
  • Make BODs meeting schedule, travel arrangements and maintain travel records, expenses & others;
  • Follow the work schedule of Departments, reports & other particular tasks assigned by BODs;
  • Arrange accommodation/ travel plan for expatriate experts and their family for better working experience in Vietnam branch;
  • Support expatriate experts’ family members for their school/work application in Vietnam;
  • Support local staff in applying passport/visa for working in other branches of the company;
  • Be a liaison between Vietnam branches with other overseas branches;
  • Contact and cooperate with external state departments for applying/ renew work visa/ permit to expatriate experts from other overseas branches to work in Vietnam;
  • Contact and work with state departments for permission/registration matters of company business and partner;
  • Other job design by HR manager.

Job Requirement

  • Education: Bachelor’s Degree in Accountant or Finance ;
  • At least 05 years working experience as executive /management assistant in multinational company is required;
  • Advanced written, verbal skills in English.
  • Advanced-level skills in Microsoft Office (especially Power point);
  • Strong interpersonal skills, Relationship building skills;
  • Excellent communication & presentation skills.

Required Job Skills

executive service schedule hr education assistant communication

Other Information

  • Shuttle bus from HCM to factory in Dong Nai.
  • Vietnamese candidate only.